Tip of the Month:

Outlook Web Access Email

While some people use the Outlook application loaded on their computer to manage their email accounts, most people access their email via the Internet. Through Outlook Web Access, all Keystone employees can retrieve and send email at home, at the library or on any computer with Internet access. The Keystone Outlook URL is: mail.keystonesolutioncenter.org

Adding an Attachment

Outlook mail screen shot

Adding an attachment can be a little tricky in the Internet browser. These directions should help you become more confident.

  1. Open a new email by clicking New and then click the paperclip icon.
  2. Select the Browse button and find your file.
  3. When the file is in the File Name field, click OK.
  4. Your file should be in the "Choose a file to attach:" field.
  5. Click on the Attach button.
  6. This will move the file to the "Current file attachments" box. Click Close.

Finding Someone's Email Address

Outlook mail screen shot
  1. Open a new email by clicking New (Message).
  2. Start typing the name in the To: field.
  3. Click the Check Names icon, the figure with a blue check mark.
  4. A new window will open, and you can select the name of the person you are looking for.

OR

  1. Click on the To: button. This will open a search window.
  2. Enter the person’s first or last name in the appropriate field and click Search.
  3. Highlight the name of the person and select To:, CC: or BC: at the bottom of the window.
  4. When you are done selecting recipients, click OK.

Setting an Out of Office Message

Outlook mail screen shot

If you are going to be away from work for an extended period of time (vacation, training, conference, etc.), you can set an automated reply message to let people know you when you will be out of the office and when you will be returning.

  1. Select Options at the bottom of the left-hand Navigation Pane list.
  2. Select Out of Office in the Out of Office Assistant.
  3. Type your out of office message
  4. Click Save and Close at the top of the screen.

(Note: Outlook will remind you with a pop-up message when you have your ‘Out of Office Assistant’ turned on, at which time you can choose to turn it off.)